Available for remote work · All time zones

Administrative Assistant
Remote and On-Site

I'm Ferrister Mirembe, building toward remote administrative roles for both local and global teams. Executive support, financial systems, operations coordination, and the infrastructure that keeps distributed teams running.

Based in Masaka, Uganda · Open to work worldwide

Ferrister Mirembe is an Administrative Assistant building toward remote administrative roles for both local and global teams.

Currently manages the full administrative operation at Wajabu Junior School, calendars, records, correspondence, admissions, and stakeholder communication, while simultaneously providing remote virtual assistant and operations support to clients across Uganda, the African region, and internationally.

Core scope of work: executive-level calendar and schedule management, financial model design and reporting, cross-functional stakeholder coordination, documentation systems, and meeting and event logistics. Recent work includes designing and building a linked financial model (income statement, cash flow, balance sheet) to support executive-level financial decision-making at Wajabu.

Also runs CMD Sport Africa, a blog covering sport, business, and culture across the continent, and is currently completing bookkeeping training to strengthen financial reporting capability.

Take a look around; my experience, skills, and the work I've been doing are all here. I hope they give you a clear enough picture to want to reach out. I'd love to be part of what helps your team move.

Executive and administrative support
Senior leadership support, complex calendar management, executive correspondence, board meeting coordination, briefing preparation, and stakeholder communications across time zones
Financial reporting and systems
Financial model design and build covering income statement, cashflow, payroll, and invoices. Multi-currency tracking for distributed teams. Monthly reporting for executive decision-making
Operations coordination and project support
Cross-functional project coordination, deadline tracking, stakeholder update management, records systems, and distributed team operations across multiple locations and time zones
Systems design and business infrastructure
Business Operating System design and build: Excel financial layer, Google Drive document architecture, and Notion operations database. Built for organisations running complex, distributed operations
Meeting documentation and coordination
Agenda preparation, minute-taking, action item tracking, and follow-through. Every decision documented, every commitment tracked to completion
Tools and platforms
Microsoft Office 365, Google Workspace, Notion, Trello, Fathom, Slack, Calendly, Canva, QuickBooks (in progress), Odoo, HubSpot (in progress)
Administrative Assistant
Wajabu Junior School — Masaka City, Uganda
Operations, document management, staff coordination
Remote Administrative & & Communications Support
My shepherd house ministries
Research, managed social media, email correspondence, designed newsletters using canva, stakeholder coordination, reporting
Strategic Communications & Development Support
Savannah Women - Remote
Team Coordination, Produced institutional records and reports used to make funding and partnerships decisions, Project planning & coordination, Drafted and designed newsletters, maintained structured programme documentation and tracked deadlines across multiple worstreams
Let's find the right fit
I work on hourly, project, and monthly retainer arrangements depending on the scope and your team's needs. Every engagement starts with a conversation about what you actually need.
Engagement type
Hourly / project / retainer
Availability
Part-time & full-time open
Time zones
All — fully flexible
Start date
Available now

Payment details are shared privately after job negotiation and on request only.

Payment details are shared after job negotiation and on request only. The options below are available depending on your location and preference.

Bank Transfer
Direct to a Ugandan bank account. Details shared on request after we agree terms.
Preferred
Western Union
International transfer, received in Uganda. Straightforward for most locations.
Preferred
Sendwave
Direct to MTN or Airtel Mobile Money, Uganda. Works well for UK and US senders.
Available
"

Ferrister joined us as Secretary and Administrative Assistant and immediately brought a level of organisation we had not had before. Within her first month she had designed a full term activity calendar and set up an inventory tracking system that we still use today. She manages our correspondence, handles parent communication, coordinates scheduling, and keeps our records accurate without needing to be reminded. She is reliable, discreet, and genuinely invested in the work. I would recommend her without hesitation for any administrative or coordination role.

AM
Abraham Mulungi
Bursar & Co-Director, Wajabu Christian Junior Primary School
"

I worked with Ferrister across two organisations and she consistently delivered work that went beyond what was asked. She handled our social media content, designed materials in Canva, drafted newsletters, programme documents, and director portfolios entirely independently. Everything she produced was professional, well-structured, and ready to share externally without revision. What stood out most was that she understood what we were trying to communicate and translated that into materials that genuinely represented us well. She is creative, thorough, and trustworthy with sensitive information. I would not hesitate to recommend her.

BN
Bernah Namutebi
Director, My Shepherd Ministries & Savannah Women's Health

A selection of real work showing how I think and what I can do. More being added regularly.

Inbox organisation · Gmail
Email Label and Folder System
A structured Gmail label system for managing multiple communication streams. Demonstrates inbox triage, categorisation, and the correspondence management I bring to executive support roles.
Gmail inbox organisation Personal inbox shown for demonstration.
Newsletter design and writing
SWHA 3-Month Impact Newsletter
Savannah Women's Health Africa — Issue 2, July 2025. Layout, writing, and production.
Download PDF ↗
Social media design
My Shepherd Ministry
Graphics, copy and content posted on behalf of the organisation
Research and writing
Published on Substack
Long-form research and analysis on African sport and business
Visit Substack ↗
Calendar management · Interactive demo
Executive Calendar System
How I approach calendar management, meeting coordination, and action item tracking for a busy executive. Live interactive demo.
View live demo ↗

Deeper demonstrations of how I think about systems, operations, and the work behind the work.

Operations · Multi-timezone EA support
A Tuesday with an Operational Partner
A real day, lightly fictionalized. Amara is the CEO of a 12-person fintech company across Johannesburg, Nairobi, Lagos, and London. This case study shows what Tuesday looks like with and without an operational partner — before and after, full timeline, every tool named, every outcome documented. Six results. Four time zones. 28 minutes of Amara's time on administration.
Google Meet Fathom Google Workspace Slack PowerPoint Canva Calendly
View case study ↗
Financial Systems · Excel
School Financial Management System
A fully linked multi-sheet Excel workbook built for a primary school in Uganda. Covers fee tracking per student, term-by-term registers with overdue payment alerts, payroll linked to staff records, inventory tracking for consumables and stationery, expenditure logging, and an auto-populated year summary. Built as both a working administrative tool and a portfolio demonstration of financial systems thinking.
Dashboard view
Financial model dashboard
Student register with overdue alerts
Student register
Year summary
Year summary
Work sample — available on request. Request a consultation ↗ Consultation fee: UGX 100,000
Operations · Systems Design · Three-Tool Architecture
How Amara's Company Runs — Business Operating System
A 12-person fintech company across Johannesburg, Nairobi, Lagos, London, and Masaka had no central financial tracking, no document management structure, and no operational coordination system. This case study shows the Business OS built to fix that — three tools, each with a specific job, connected through defined workflows. Excel handles all financial data across five currencies. Google Drive stores every document in one place. Notion manages all projects, tasks, and team operations. Nothing overlaps. Everything connects.
Excel Google Drive Notion Multi-currency 5 locations Distributed team
View case study ↗
Emailpa.mferrister@gmail.com
Instagram@mferrister
📍Based inMasaka, Uganda — remote worldwide

Get to know me

Beyond the CV — the curiosity, the sports I live for, and what's playing while I build.

Outside of work, I'm usually —

Reading a book, in the middle of a sewing or crochet project, writing something down, or watching sport. I genuinely love all of these things and they keep me sane. I'm also a new sports fan — I only really started watching in 2024, which honestly makes it so much more fun. Everything is still fresh and exciting. I went from barely knowing standings to genuinely caring about results, players, rivalries, and what's happening behind the scenes. No regrets whatsoever.

Business fascinates me

I'm drawn to how things get built — the strategy behind organisations, the economics of industries, the infrastructure that makes communities move. I'm actively working towards a stronger business and data science foundation because the future I want genuinely requires that fluency, and I find the learning exciting.

Sport as a new obsession

Once I started watching I couldn't stop. I follow Liverpool in the Premier League, the Celtics in the NBA, WNBA, F1 (Ferrari — obviously), MotoGP, and tennis. In tennis my favourites are Sabalenka, Serena Williams, and Naomi Osaka — three very different players but each one fascinating to watch for different reasons. I also think African sport is one of the most underleveraged stories of this decade, and I want to be part of how it gets told.

Football
Premier League
❤️ Liverpool FC
☘️
Basketball
NBA
Boston Celtics
🏀
Women's hoops
WNBA
Go Las Vegas Aces & Atlanta Dream
🏎️
Formula 1
F1 Grand Prix
🔴 Scuderia Ferrari
🏍️
Motorsport
MotoGP
Fabio Quartararo & Marc Márquez
🎾
Tennis
Grand Slams
Sabalenka · Serena · Osaka

What's playing while I work

A mix of whatever keeps me focused, energised, and in the zone. Click any playlist to open it on YouTube Music.